PRIVACY NOTICE

1.Introduction

This Privacy Notice covers how Watling Community Association (hereinafter referred to as Watling Community Center) processes the personal data that we collect, use and share when you are on Watling Community Centre’s website and when you use Watling Community Centre’s services. This policy does not apply to the practices of third parties that Watling Community Centre does not own or control, including websites that we may link to, or to individuals that Watling Community Centre does not employ or manage. Any personal data collected by Watling Community Centre is used in accordance with the Genera lData Protection Regulation (GDPR). For these purposes, Watling Community Centre will be what is known as ‘Controller’ of the personal data you provide to us.

2.How we collect your information

• We may collect your personal data in a number of ways, for example

• When you register or enter your details on our website, for example when signing up for a Watling Community Centre newsletter;

• When you communicate with us by post, telephone, fax, email or other forms of electronic communication;

• When you attend a Watling Community Centre event or meeting

• When you complete a Watling Community Centre survey or questionnaire;

• From other organisations seeking to introduce us to you;From public domain sources where we identify that you may be interested in us or our work.

3.The categories of data we collect

• We may collect the following categories of personal data about you: Your name and contact information such as address, email address and telephone number (and, on an ongoing basis, any change of address details)

• To a limited extent and only occasionally, medical information such as dietary requirements where we require this information to provide catering services to you at our events or other services provided by us

• Information you provide about yourself when you complete Watling Community Centre forms or sign up for a Watling Community Centre newsletter

• Technical information collected through the use of cookies about your use of our website including details of your domain name, location and internet protocol (IP) address, operating system, browser version, the content you view and how long you stayed on a page. For full details, please see our Cookie Policy

• Information concerning your engagement with Watling Community Centre, including records of communication between you and us and your attendance at events and meetings organised by Watling Community Centre

• Your opinion and feedback in relation to any surveys or questionnaires issued by Watling Community Centre that you complete, such as feedback on our charitable activities and events and Information about your job, professional memberships and interests collected from public domain sources to help us to understand what aspects of Watling Community Centre and our work may be of interest to you.

4.The basis for processing your data, how we use that data and with whom we share it

Legal obligations

We may also process your personal data for our compliance with our legal obligations. In this respect, we may use your personal data to comply with subject access requests of others, tax legislation, safeguarding requirements (for example those required by the Charity Commission), for the prevention and detection of crime, and in order to assist the police and other competent authorities with investigations (including criminal investigations). In this respect, we may provide your personal data to our professional advisers, where this is necessary for us to obtain their advice or assistance.

Consent

Watling Community Centre will seek your specific consent to process your personal data: for example, if we wish to use your name, likeness or an attributed quote in our newsletter, on our website or in marketing materials;

We will normally seek consent when processing your medical information such as dietary requirements or other information about your health, such as for our records. At times the processing of personal data concerning your health may be necessary to protect your vital interests (such as your immediate safety) and it may not be appropriate to seek your consent in such circumstances.If you have given your consent and you wish to withdraw it, please contact us using the contact details below. Please note that where our processing of your personal data does not rely on your consent, we may not be able to fulfil your request (please see Your Rights section below).

5.Retention of your data.

We will retain your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed. Your information we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information. We would, however, like to use your name and email address to inform you of our future events and services. This information is not shared with third parties and you can unsubscribe at any time via phone, email or our website. Please indicate below if there is something you would like to sign up to. Please sign me up to receive details about future events and services from Watling Community Centre.

6. Your rights

You also have the following rights:

• To be informed what personal data we hold about you and/or to obtain access to it (i.e. by receiving a copy of it in a permanent form)

• To require us not to send you direct marketing communications;To require that we cease processing your personal data if the processing is causing you damage or distress

• To require us to correct the personal data we hold about you if it is inaccurate

• To require us (in certain circumstances) to erase your personal data;To request that we restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal)

• To receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller; and

• To object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights.

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply: for example if we have reason to believe the personal data we hold is accurate or we can show our processing is necessary for a lawful purpose set out in this Privacy Notice.

You can find out more about your rights under data protection legislation at www.ico.org.uk

7.Children’s Privacy

Watling Community Centre’s site is not intended for and may not be used by children under the age of 16. Watling Community Centre is committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children’s online activities. Watling Community Centre does not knowingly collect personally identifiable information from children under the age of 16, nor does Watling Community Centre target its services or site to children under the age of 16. We recommend that minors ask and receive permission from their parent or guardian prior to using Watling Community Centre or sending information about themselves or anyone else over the Internet.

8. Cookies

Why we use cookies

Our  website uses cookies to distinguish you from other visitors of our  website in order to provide increased functionality and service. This  not only helps us to provide you with a better experience, but also to  help us improve our website and services.

Unless you  have adjusted your web browser settings (if and where possible) to  refuse cookies, our system will issue cookies as soon as you visit our  website or related online services. However in doing so, you may find  that certain functionality or services may be impaired or unavailable to  you.

The cookies we use only contain anonymous information to improve the services we offer, and do not contain personal information.

It  is also important to point out that not all cookies used by this  website are created by us. These cookies (referred to as third party  cookies) are covered below.

What cookies do we use?

The cookies we use are generally only to provide functionality or analytical services.

Analytical cookies

These  cookies allow us to recognise and count the number of visitors to our  website, discover how visitors move around our website, and to track the  content that visitors view and are interested in. This helps us to  tailor the content we provide and make sure we offer more of what our  visitors want, and less of what they don’t want. Without this  information we would have to rely on you, the visitor, contacting us and  letting us know if you don’t like something, or if you want to see more  of a particular type of content. Analytics does this automatically, all  without personally identifying who you are.

What analytical cookies do we use?

Google Analytics

Our website uses Google Analytics, a web analytics tool provided by Google,  to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number  of visitors to the site, where visitors have come to the site from and  the pages they visited.

From time to time we may embed photos or video content from websites such as  Flickr or YouTube. As a result, when you visit a page containing these items you may be presented with cookies from these websites.

We do not control these cookies and you should check the relevant third party’s website for more information on their cookies usage or privacy policies.

Sharing tools

On a lot of our pages, you will see sharing buttons which enable you to easily share content with your friends through the most common social networks. When you click on any of these links, a cookie may be set by the social network you have chosen to use. As with embedded content, we do not control these cookies, so always check with your chosen social network for more information.

I want to know more…

You can find out more about cookies, including how to disable/enable them at the following website: www.aboutcookies.org

You can also choose to block most cookies by configuring the settings in your web browser. However, if you use your browser to block all cookies  (including the essential ones our website requires) you may not be able to access all parts of our website, or you may find that particular functionality is reduced or missing. Unless you have adjusted your browser settings to block cookies, our website will issue cookies as soon as you visit it.

 If you are trying to delete or disable cookies on your mobile phones, tablets, or any other internet-enabled devices, please refer to the manual that was provided with it, or to the device manufacturer’s website.

9.Questions and concerns

If you have any questions or concerns about how we process your personal data or wish to exercise any of the rights set out above, you may contact the office 

• By email: info@watlingcentre.org

• By telephone:  020 8959 2259

• By post: Watling Community Association - 145 Orange Hill Rd, Edgware HA8 0TR

If you are not satisfied with how we are processing your personal data, you can raise a concern with the Information Commissioner (www.ico.org.uk).

10. Review of this Policy

We keep this Policy under regular review. This Policy was last updated in Dec 2019.